Licensure
Column Title
Column Title
Column Title
Haven’t found what you’re looking for?
Accounting
Audit Services RFP
Audit RFP FY2018
RFP#18‐924‐00010
Audit Services
Issue Date: 02/28/2018
Due Date: 03/23/2018
The Department received questions from various IPA’s. Below is the Department Response to Written
Questions.
Can you provide a detailed cost breakout from the FY17 audit?
Cost does not include GRT.
PED: $175,000
DVR: $79,600
CHARTERS: $12,000/Charter school
FOUNDATIONS: $5,000/Foundation
CLOSE OUT PROCEDURES: $5,000
For the cost response form, do you want a price per component unit or do you have a specific number of component units (charter schools and foundations) that you would like priced and included in total on the cost response?
Charter school costs could be included in one lump sum unless there is anticipated cost variances between each school then a break out would be necessary.
FY 18 Authorized State Chartered Charter Schools: 56
FY 18 Expected Foundations: 11
Do you anticipate any of the component units to be required to have a single audit separate from the Department single audit?
No
On page 16 of the RFP, under Proposal Organization, it shows the Campaign Contribution Form should be included in Binder #2, along with the Cost Proposal. On page 21, the form is listed as Item 11 under Mandatory Specifications. Should the form be included in both places?
It should be included in Binder #2 but note that this is a mandatory form that must be included.
How many charter schools has the PEC approved over the next two years?
FY 2018:56
FY 2019: Approximately the same as FY 2018 +/‐ 5
How many charter schools and charter school foundations does this audit encompass?
FY 18 Authorized State Chartered Charter Schools: 56
FY 18 Expected Foundations: 11
Do the charter schools and the foundations use the same financial reporting software?
No
Has PED issued oversight reports on the charter schools?
No
Does PED provide timelines associated with the close out process to the charter schools?
Yes
How many auditors were onsite at a time, and are there preferred fieldwork dates and times?
The amount of members varied at times throughout the audit. All together there were approximately 6 at PED and approximately 4 at DVR. Interim has been performed in July & August. Final is in
September & October. PED requests at least 2 weeks to review the entire draft of financial statements before submission to the SAO.
What is the department’s expectations for partner/manager time?
The Department expects:
Partner representation at weekly status meetings and 2‐3 times a week.
Manager representation at weekly status meetings and 2‐3 times a week.
Are the Charter Schools on consistent software or are they multiple software?
Charter schools use different software(s).
Does PED have dedicated IT staff on site?
PED has an IT Department.
Were there significant changes to Federal Programs?
No
Are there any specific PED requirements at the charters schools or initiative that require additional testing?
Identification of requirements or initiatives that require additional testing will be communicated at the entrance conference.
Has PED received any correspondence from the federal government on issue in any of their federal programs—i.e. copies of any audits or oversights performed besides last year’s audit?
No
Was there any significant budget cuts in any of the programs or operationally during the FYE 2018?
No
If we were or used a subcontractor, would the subcontractor need to provide forms such as the Campaign Contribution Disclosure Form, NM Employees Health Coverage Form, Reference Form, and Peer Review Report?
Yes
Was there any significant turnover related to key personnel or grants managers?
No
When could a contract be approved? Before July 1, 2018?
Contract typically is approved before July 1.
Can interim work be scheduled before June 1 even if a contract is not in place?
No
Would a final trial balance be available upon DFA closing date expected to be end of July or mid to late August?
Final Trial Balances are provided when final testwork is peformed.
Are there significant changes in the accounting department for FY?
No changes at PED. DVR has had a change in CFO.
Is PED SHARE general ledger in agreement with prior year audit? For both modified accrual and full accrual?
Yes
Are beginning fund balances and net position balances in agreement with prior year audit?
Yes
Has MOE requirements for special education for current year been met? Are there outstanding matters in relation to federal funding? Are there internal controls to ensure IDEA B ‐ MOE is calculated and reported to the Feds timely?
MOE procedures will be discussed with IPA once contract is in place.
Is there internal documentation of transaction cycles and policies and procedures of key functions (internal controls)?
Yes
Are there significant 2018 legislative changes to the operations of PED or to the funding formula?
No
Could a preliminary SEFA be drafted allowing earlier start on single audit?
A Preliminary SEFA could be available during interim work.
Are there oversight audits of Charter Schools available performed by PED or by a CPA contractor?
The Charter School Bureau provides oversight to state chartered charter schools.
How many charter schools re‐chartered with APS or other school districts on or before the beginning of FY18 that will not be included with PED this year?
Only State Chartered charter schools are considered component units of the PED.
FY 18 Authorized State Chartered Charter Schools: 56
FY 18 Expected Foundations: 11
How many new schools have a newly approved charter granted which would be new to PED in FY18?
One new charter school approved for opening in FY18.
Have any charter schools had their charters revoked during FY18?
Two charters closed during FY18.
How many foundations are there in connection with the 63 charter schools from FY17?
Eleven
Has PED performed a periodic closing of its books during the year in some manner and would information schedules be prepared by PED and available at agreed upon dates?
PBC’s will be available to the selected IPA.
Does PED prepare all financial statement footnote and supplementary schedules/tables (in Excel) or does the auditor?
PED provides PBC’s to assist the IPA for footnote preparation.
What progress has been made to the 2013‐003 IT general controls PED finding since last year?
Initiatives as identified in the Management Response are in progress.
What progress has been made by DVR regarding the few federal non‐compliance findings with respect to the three DVR related federal grant # 84.126 findings last year on eligibility, earmarking, and payroll?
Corrective actions as described in the Management Response are in progress.
Audited Financial Statements
FY 18 Audited Financial Statements (PDF Files)
Vol I | Vol II | Vol III | Vol IV | Vol V | Vol VI | Vol VII
FY 17 Audited Financial Statements (PDF Files)
Vol I | Vol II | Vol III | Vol IV | Vol V | Vol VI | Vol VII | Vol VIII | Vol IX | Vol X | Vol XI | Vol XII | Vol XIII
FY 16 Audited Financial Statements (PDF Files)
Vol I | Vol II | Vol III | Vol IV | Vol V | Vol VI | Vol VII | Vol VIII | Vol IX | Vol X | Vol XI
FY 15 Audited Financial Statements (PDF Files)
Vol I | Vol II | Vol III | Vol IV | Vol V | Vol VI | Vol VII | Vol VIII | Vol IX | Vol X | Vol XI
FY 14 Audited Financial Statements (PDF Files)
Vol I | Vol II | Vol III | Vol IV | Vol V | Vol VI | Vol VII | Vol VIII | Vol IX | Vol X