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Programs Fact Template

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Target Table: PROGRAMS_FACT

Data Submission Schedule: K5P, 40 Day, 80 Day, 120 Day, End of Year (EOY), and Summer

Grain: One record per district / location / school year / student / program

Load Sequences/Dependencies:

  1. Student Required

Template Description –  Use this template to associate students to special programs. Submit only for active students as of the reporting date; students must be participating in these program(s) at the time of submission.  This template tracks participation for the following programs:

  • Bilingual Education
  • English Learners
  • English Language Development
  • Transportation Services
  • Vocational-Technical Ed/Concurrent/Dual Enrollment
  • Charter School Athletics
  • Charter School Students participation in a District Activity
  • Home School Student participation in a District Activity
  • Title IA, Title IA Funded Preschool, Title III, Title VII, Title VIII
  • Coordinated Early Intervening Services (CEIS)
  • K3 Plus
  • 3Y and 4Y.

School Year 2019-2020 Changes: 

  • Field 5 – PROGRAMS CODEThe following code:
    • K3P – K3 Plus (retired)

    Is replaced with:

    • K5P – K5 Plus (new)
  • Field #18 – Participation Info Code:
    • New code – 50 – Extended Learning Time:
      • As part of the K5P collection only, a new code 50 indicating Extended Learning Time will be collected in field #18 Participation Info Code (value 50). Business Rule:  If field 5=K5P AND the student received Extended Learning Time anytime during the 25 days of K-5 Plus, then field #18 Participation Info Code will contain the value 50 to indicate Extended Learning Time was received by the K5P student.  This value will ONLY be collected here for the K5P collection where the Report Date=2019-09-01.  During the rest of the year, more detailed Extended Learning Time information will be collected at 40D, 80D, 120D & EOY in the new template Program Services Fact.

File Name Format:  DDD_PROGRAMS_FACT_YYYYMMDDHHMM.fff
File Name Format Example:  001_PROGRAMS_FACT_201807071201.csv

Field Number Field Name Data Type, Required, Code Valid Values
1 District Code Char, Required, Key
2 Location Code Char, Required, Updateable
3 School Year Date Date, Required, Key
  • 2019-06-30 = SY18-19
  • 2020-06-30 = SY19-20
4 Student ID Char, Required, Key Enter 9 digit student ID
5 Programs Code Char, Required, Key
Valid Values
  • CSP = Community School Program
  • ELTP = NEW Extended Learning Time Program
  • T1A = Title I Part A (required at all reporting periods)
  • T1APR =  Title I, Part A private school students that are receiving Title I services(required at all reporting periods)
  • T1AND =  Title I, Part A students that are enrolled in Neglected and Delinquent programs supported by Title 1, Part A funds(required at all reporting periods)
  • T1APK = Title I, Part A funded preschool students(required at all reporting periods)
  • T3 = Title III (required at all reporting periods)  District-level federal sub grant to supplement EL programs and services. Required field for all districts receiving Title III funding for ELs. Please enter in “Valid Values 6-9 for EL and/or Title III Programs in Participation Info Code (Programs Fact – Field # 18”
  • T7 = Title VII (required at all reporting periods)
  • T8 = Title VIII (required at all reporting periods)
  • BEP = Bilingual Multicultural Education Program (required at all reporting periods)
  • BUS = Bus Services
  • BUSA = Bus Services for Students with disabilities K-12 and 3Y/4Y DD who are receiving transportation as a related service as identified in thier IEP.
  • BSCE = Bus Services Vocational Ed/Concurrent Enrollment
  • ELL = English Learner Program/Service (required at all reporting periods) All districts with identified ELs, must use this code. Please enter in “Valid Values 6-9 for EL and/or Title III Programs.”  Prior to school year 2016-17 was known as ELD or ELL.
  • CEIS = Coordinated Early Intervening Services (required at all reporting periods). For Regular Education Only.
  • 3Y = Child participating in the Early Childhood 3Y Program (required at all reporting periods)
  • 4Y = Child participating in the Early Childhood 4Y Program (required at all reporting periods)
  • CSDA = Charter School Students participating in a District Activity
  • HEADST = Head Start PreK
  • HSDA = Home School Students participating in a District Activity
  • K5P = Participating in  K5+ program (required at K5P collection only)
  • FACE = Family and Children Education (for 3 and 4 year old only)
  • NMPREK = Student is participating in the NM PreK funded program.  Required to be submitted in STARS for ALL NMPREK PED funded students.  To qualify, a student must be exactly 4-years old by midnight on August 31 of the current school year and not age-eligible for kindergarten.  NMPREK is funded through an award letter, and funding will no longer be adjusted mid-year based on STARS enrollment data.  Students are funded for 1/2 day or full-day.  NMPREK students require a Student Snapshot, Programs Fact and Course Enroll record (including course domain templates Course & Course Instructor).  The School Enrollment template may be used to omit students from the NMPREK Enrollment report who have withdrawn from a school.
  • ECHS = Early College High School – used by CCRB bureau – students who are enrolled in an early college high school program
  • WRP = Workforce Readiness Program – used by CCRB bureau – students who are enrolled in a workforce readiness program
  • POS = Program of Study – used by CCRB bureau – identifies that the student is a CTE concentrator.  The cluster in which the student is concentrating is identified in field #18 – Participation Info Code.
6 Beginning Date Date, Required, Key
SY 18-19 Valid Values
  • 2018-10-01 = 40D
  • 2018-12-15 = 80D
  • 2019-03-01 = 120D
  • 2019-06-01 = EOY
  • 2019-06-29 = Summer (Optional)
  • 2018-09-01 = K3P
  • 2018-07-15 = Open-Year-Round
SY 19-20 Valid Values
  • 2019-10-01 = 40D
  • 2019-12-15 = 80D
  • 2020-03-01 = 120D
  • 2020-06-01 = EOY
  • 2020-06-29 = Summer (Optional)
  • 2019-09-01 = K5P
  • 2019-07-15 = Open-Year-Round
9 Program Intensity Char, Conditionally Required, Updateable
  • 1 = 1 program hour
  • 2 = 2 program hours
  • 3 = 3 program hours
17 Original Program Start Date Date, Conditionally Required, Updateable
  • CEIS SERVICES – Provide the actual start date within the current school year that the student began receiving Coordinated Early Intervening Services.
  • 3Y and 4Y – Provide the actual start date that the student enters 3Y or 4Y program within the current school year
18 PARTICIPATION INFO CODE Char, Conditionally Required, Updateable
Valid Values
  • 1 = Dual Language Immersion
  • 2 = Developmental/Maintenance Bilingual
  • 3 = Enrichment
  • 4 = Transitional Bilingual
  • 5 = Heritage/Indigenous Language
  • 6 = Parents Refusal of Services
  • 7 = English Language Development (ELD) pull-out course and sheltered instruction in content areas – The student is pulled out for instruction in English Language Development based on the English language proficiency level of the student and provided sheltered instruction in content areas.
  • 8 = English Language Development (ELD) block and sheltered instruction in content areas (elementary grades only) – The student receives instruction in English Language Development for a minimum of 45 minutes in a self-contained elementary setting based on the English language proficiency level of the student and provided sheltered instruction in content areas.
  • 9 = Integrated English Language Development (ELD) – English Language Arts (ELA) course and sheltered instruction in content areas (secondary grades only) – The student that is nearing proficiency in English receives instruction in an integrated ELD-ELA course at the middle school and high school level and sheltered instruction in content areas.
  • 13 = Voluntary CEIS – up to 15% of funds used for CEIS
  • 14 = Mandatory CEIS – 15% CEIS is required if district had significant disproportionality.
  • 25 = Agriculture, Food and Natural Resources
  • 26 = Architecture & Construction
  • 27 = Arts, Audio/Video Technology & Communications
  • 28 = Business Management & Administration
  • 29 = Education & Training
  • 30 = Finance
  • 31 = Government & Public Administration
  • 32 = Health Science
  • 33 = Hospitality & Tourism
  • 34 = Human Services
  • 35 = Information Technology
  • 36 = Law, Public Safety, Corrections & Security
  • 37 = Manufacturing
  • 38 = Marketing
  • 39 = Science, Technology, Engineering & Mathematics
  • 40 = Transportation, Distribution & Logistics
  • 50 = Extended Learning Time
  • 450HR = NMPREK ½  day student – funding based on 450 hours
  • 900HR = NMPREK Full-Day day student – funding based on 900 hours
19 PROGRAM FREQUENCY Char, Conditionally Required, Updateable
  • Sample Value : 2
20 PROGRAM DURATION Char, Conditionally Required, Updateable
  • Sample Value : 40
17 PROGRAM SESSION CODE Char, Conditionally Required, Updateable
  • BEFORESCHOOL
  • AFTERSCHOOL
  • WEEKEND
  • SUMMER

Delete Options

Delete template Delete Parameters Template(s) Deleted Delete Level
Programs Fact District, School Year, Program Start Date, and Student ID Programs Fact Single Record
Programs Fact District, Program Start Date Programs Fact All Records for Period

FAQS

Q:  Which students should be counted as eligible for bus transportation? 
A:  The following items determine whether a student is eligible for bus transportation:

  • Transportation boundary
  • Students must reside outside of the statutory walking distance to their assigned school unless an individualized education program (IEP) for Special Education determines that the transportation is necessary or an approval for hazardous walking exists
  • Students must be considered “qualified” students as specified in 22-8-2 (M) NMSA 1978
  • Students must meet the membership requirements of 22-8-2 (B) NMSA 1978.
  • Report only those students who are both eligible for bus transportation and ride the bus on the reporting date.

For more information, please contact Antonio Ortiz, Student Transportation Director at (505) 827-3863.

Coordinated Early Intervening Services (CEIS):   Enter the Start date within the current school year that the student began.  CEIS is provided to regular education students in grades K – 12 with a particular emphasis on students in grades K – 3.  Early Intervening applies to regular education students who are at risk of referral for special education services, grades K through 12.  Federal IDEA funds can be used for regular education coordinated early intervening services.  School districts must have their plan approved prior to the initiation of CEIS.  Special education students cannot be entered into CEIS.

  • Mandatory CEIS – Enter those students identified particularly, but not exclusively in those groups that were significantly over-identified. Those students must be monitored for a two year period after being identified.
  • Voluntary CEIS – School districts may set aside up to 15% of IDEA funds for voluntary CEIS.

Q:  How should I report a 5 year old receiving early childhood services?
A:  If the IDEA eligible student turns 5 years of age after 12:01 a.m. on September 1st of the school year the student may continue to be placed in the 4Y program through the IEP process.

Q:  Program of Study – POS
A:  PED uses course enrollments to determine when a student reaches formal concentrator status for federal reporting, and has an algorithm for assigning students to a cluster based upon the classes a student has taken. The program fact field POS does NOT require students to have enrolled in 3 or more classes within a cluster.  Instead, this field is for the declared pathway. The declared pathway is part of the student’s next step plan. It is used when a student intends to be a concentrator and the valid values for the field are the same as the cluster choices indicated on the next step plan.  Students may not have yet taken 3 or more classes in a cluster area, but they intend to concentrate in that cluster.  The base of information is what is indicated on the next step plan and it may change from year to year.  The CCR bureau will compare the declared CTE concentrator with the actual enrollments as students move through their program of study.

Q:  How do i report Charter School Students Participating in a District Activity or Home School Students Participating in a District Activity?
A:  If a student is participating in “Charter School Students participating in a District Activity” or “Home School Students participating in a District Activity”, and the district that is counting their participation is not their home district, you must enter that student in your student template in order to submit their participation via the Programs Fact template.  Use district and location codes where the district activity occurred.